Automate E2E Payroll Processing

Automate E2E Payroll Processing

Increase profitability of a leading, speciality vehicle-parts manufacturer by automating pre-production planning and scheduling to optimize manufacturing execution.

Intelligent Digital Worker (IDW) opening invoices in Excel, auditing them and finally making payments to vendors in Quickbooks

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Automate finance and accounting functions using Al-Powered Digital Workers

Background

A global staffing, business automation consulting, logistics, and warehousing solutions company needed to process the payroll of employees belonging to all its customers every Thursday.

Previously handled manually, the payroll process involved several steps:

    • Enter Timesheet
    • Upload Timesheet
    • Adjust Timecard
    • Post Transactions
    • Update Payroll
    • Manage Expenses
    • Calculate Payroll
    • Generate Pre-Cheque Payroll Register
    • Generate Payroll Cheques
    • Generate EFT File
    • Upload EFT to Bank
    • Send C/P Advices

MAJOR CHALLENGES

  • Manual Data Entry

    High Volume of Manual Data Entry Tasks increased the risk of inaccuracies

  • 24/7 Seasonal Demand

    24x7 capacity needed to handle unpredictable seasonal order volume

  • Manual Entry Errors

    Significant delays and rework due to errors in manual data entry and redundant tasks

  • Manual handling

    Manual handling of Special Cases and outliers

SUCCESS

We created agile, non-intrusive bots (IDCWs) that seamlessly integrated into existing systems, assisting workers with necessary yet redundant tasks.

This approach ensured:

  • No new integrations needed
  • Immediate Increased Efficiency
  • Value Delivered on a Daily Basis
  • 100% Accuracy
  • Assistance 24x7x365

Keys Skills Exercised:

  • Multi-Platform Login Access
  • Data Reading and Extraction
  • Data Entry and Migration
  • Searching and sorting
  • Reconciliation
  • File Generation
  • Uploading
  • Transaction Posting
  • Updates & Corrections
  • Error Detection and Escalation

Achieved Results

  • > 50% Cost Reduction
  • 3x Decreased Cycle Time
  • 3 Months Payback
  • Period ROI from Day 1
  • 100% Automated 14 of 14 Tasks
  • Employee time reduced

APPROACH

Intelligent Digital Co-Workers (IDCWs):

Automated tasks efficiently and created without any coding by combining 5+ existing microskills including full emailing capabilities and data transformation. Seamlessly emulated human actions, automating workflows without custom software development or costly system integrations.

ABOUT HACHI

Jahan Ali / jahan.ali@hachiai.com

HACHI is a Hyper Automation platform for training Digital Co-Workers (Bots) to automate complex workflows as per job descriptions using a no-code approach. All possible human gestures and actions are pre-coded and readily available to read, interpret, write & transform data, make decisions and even manage escalations. Alongside the existing team, these Bots can be rapidly trained to perform tasks just like people, by emulating human actions across existing applications without the need for custom software development or costly system integrations effort on a variety of platforms such as mobile, tablet, web, desktop and even legacy CLI based systems non-intrusively.

Website: https://hachiai.com

Office: 207 Queens Quay West, Suite 320, ON M5J1A7